Industry:
ENGINEERING & INFRASTRUCTURE CONSULTING
DEPARTMENT:
FINANCE
PROCESS:
VENDOR INVOICE PROCESS
85%
reduction in TAT
80%
reduction in manual efforts
Zero
error rates
Client Overview
Rodic Consultants is one of India’s leading engineering and infrastructure consulting firms, delivering advisory, design, and project management services across diverse sectors including transportation, energy, urban development, and water resources. With a rapidly expanding portfolio, their finance team processes thousands of vendors invoices every month. Ensuring timely, accurate, and compliant invoice management was critical for sustaining vendor trust and supporting business growth.
The Challenge
Rodic Consultants’ finance team relied heavily on manual invoice processing. Staff were required to log into SAP, extract invoice details, verify data, and prepare reconciled reports. This approach was slow, error-prone, and resource-intensive. It often led to delayed payments, inaccuracies in reporting, compliance risks, and low employee satisfaction due to repetitive tasks.
Challenges faced
- High risk of human error in invoice validation and posting
- Time-consuming and repetitive workflows extending cycle times
- Potential financial risks due to inaccurate reporting
- Delayed vendor payments impacting business relationships
- Employee dissatisfaction with repetitive, non-value tasks
The Solution
RPATech implemented an intelligent automation solution to digitise Rodic Consultants’ invoice processing workflow. A customised bot was built to automatically log into SAP, extract and validate invoice data, and generate reconciled reports without human intervention. The solution improved data accuracy, reduced cycle times, and created a standardised, audit-ready process.
Key aspects of the solution:
- Automated login and invoice data extraction from SAP
- End-to-end data validation and reconciliation without manual effort
- Direct posting of verified data into SAP
- Generation of standardised and audit-ready reports
- Seamless bot execution via UiPath Assistant
The Outcomes
- 85% reduction in processing time
- 80% reduction in manual intervention
- 100% accuracy in reconciled invoice reports
- Zero manual effort in data extraction and posting
- Improved compliance with audit-ready documentation
- Stronger vendor relationships through timely and accurate payments
